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A:Can you tell me the differences between a letter and a mem?orandum ,Miss Zhong?

A：你能告訴我信函和便函有什么區別嗎，鐘小姐?

B:Certainly.A letter must be sent out of the company and must be mailed or posted.A memorandum is a communication within an organization.

B：當然可以。信函必須從公司里送出去，要通過郵局郵 寄，便函是一個單位內部的溝通形式。

A:Should we use the layout we use for a letter when we write a memorandum?

A：寫便函時同樣用信函的格式嗎?

B:No, not necessary. Usually we have a set form which is printed. We just fill in the printed forms and send it to the person or the offices concerned in the company.

B：不，沒必要。通常是用事先印好的固定格式，只要填寫印好 的表格，然后把它送往公司內有關的人員或部門就行了

A: It seems quite easy to write a memorandum. Could you show me a sample copy?

A：看來寫便函很容易。你能給我看一份樣本嗎?

B:Of course, let me find one for you.

B：當然可以。我來給你找一份看看。

Conversation 2

會話2

A:Mr. Smith, while you're out, the sales department called and asked you to lunch next Wednesday.

A：史密斯先生，你外出時，營業部來電邀請你星期三中午 一起用餐。

B:I'll put them in my schedule. Are there any other messages?

B：我會排入時間表。還有其他留言嗎?

A:Oh,yes,Miss Chen informed that the monthly management meeting has been changed to July 11 and I've marked your diary accordingly.

A：噢，有的。陳小姐說每月高層例會已改在7月11曰， 我已替你記入日記簿內。

B:Thanks a lot.

B：謝謝。

A:Here is the agenda for the meeting and that's all for the messages.

A：這就是例會的議程，沒有其他留言了。